Document Management


Store an array of project drawings & documents for fast distribution to contractors in a centralised and secure environment. With ease of use a primary requirement, users can search for documents by location, system and other attributes.

  • Version Control & Distribution
  • RFI / Submittal
  • Site Admin
  • Reports

"Thanks for the support last week. When you implement change this is what you need."

Tony Hennessey, Project Manager, Mercury Engineering

Version Control & Distribution

 Seamlessly manage General Arrangements, P&ID’s, Isometrics, Specifications, Schematics and more. All documents can be rapidly imported via BIM and other formats.

Version Control

  • Full revision tracking - newer revisions automatically supersede previous versions
  • Rules engine ensures that only current drawings are available for distribution
  • Annotate drawings for as-built / redline markups in the field

Distribution

  • Control project document distribution to contractors with in-built access control
  • Instant access to full audit trail & document history
  • Transmittal Alert ensures contractors receive the latest drawing & document revisions

RFI / Submittal

Customisable fields and workflows ensure a robust RFI & Submittal management process with an array of reports available for analysis.

Workflows

Customisable workflows, by discipline and/or submittal type provides efficient document routing to the correct project teams. Proven to increase turnaround time, reducing delays.

Asset Tagging

By referencing an asset users can quickly retrieve an RFI/Submittal in the field.Furthermore exporting a Tracker for handover will instantly compile all RFIs and Submittals. 

Audit Trail

All comments made by each member team is clearly displayed providing a full document audit trail Specified users have the option to hide sensitive comments upon returning to the originator.

Site Administration

Take the pain out of managing site forms, reduce administration costs and contractor delays. Customisable workflows ensure a rapid turnaround time for specific forms:

Permits

Contractors easily raise the necessary site permits for approval by the general contractor. With automatic alerts and notifications, this is a proven tool in reducing delays and provides current site activity clarity for all trades.

Ope & Scaffold Request

As with site permits, the administration of opes and scaffolding can be a cumbersome and costly exercise. Using this module increases transparency in the approval and execution of these often too difficult site activities.

Project Change Control

A fully customisable interface enabling client users to manage the administration of change control requests. With a fill audit trail provided, compliance at this critical stage is effortlessly adhered to. 

Reports

A multitude of customisable realtime reports are instantly available enabling users to focus on all aspects of document management and site administrative activities. 

RFI/Submittal Summary

This report provides users with the ability to analyse design & construction turnaround times for each discipline.

Submittal Schedule

The Submittal schedule highlights if contractors are meeting previously agreed submittal dates. An interactive report, delays are clearly highlighted. 

Transmittal Alert

A simple tool to guarantee that contractors and suppliers receive the latest project documents, heightening extra commercial protection.

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